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11. Things to check when a group descides to disband
- Inform the presbyterial by writing to the Presbyterial Secretary.
- Be sure that all historical records are stored in a safe and accessible place. This could be in your church or you could seek advice from the Presbyterian Church in Canada Archives,
50 Wynford Dr.
,
Toronto
,
ON
M3C 1J7
. (416) 441-1111, 1-800-619-7301, Fax (416)441-2825
- When you no longer need your registration number and want to give it up, you must write a letter to Revenue
Canada
, Charities Division,
400 Cumberland St.
, 5th floor,
Ottawa
,
ON
,
K1A 0L8
(1-800-267-2384). Ask for a Voluntary Revocation of your number. Be sure that the name of your group is exactly the same as listed for the registration number.
- All funds on hand that have been donated for the use of the Women’s Missionary Society should be turned over within one year of the “voluntary revocation” or your registration number to the presbyterial to go into either
- the General Fund OR
- earmarked for a particular use.
- The congregation and the presbyterial should mark the closing of a group in some way.* There could be a special event or a time set aside during a Sunday service for this purpose. The presbyterial could set aside time at one of its meetings or could plan a special event. The involvement of the minister of the congregation and the Adult Secretary of the presbyterial is important during the planning of such events.
- Individuals who want to stay in touch and be kept informed can do so by:
- subscribing to Glad Tidings
- asking to be on the Local Group mailing list whereby they will receive the May Program Resources mailing and the August letter with the Annual Report.
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