NOMINATING COMMITTEE
It is suggested that a nominating committee for a local group consist of three members, one of whom shall be from the Executive. The committee should be appointed at the Annual Meeting and should meet at the close of the meeting to appoint its Convener.
The Committee should be chosen wisely of members who:
- committed to the basic purposes and objectives of the Society
- understand the duties of the group officers
- know the women of the congregation
- are able to evaluate the abilities of other persons
- recognize that the work of this committee is a year-round job.
The Committee will meet during the year
- to study the duties of officers and the qualities necessary in people accepting the offices
- to draw up a list of prospective officers
- to contact prospects - challenging them with the importance of the work to be done - giving them all available printed helps and arranging for them to meet with someone who has held the office
- to prepare the report of the nominating committee for the annual meeting.
The Committee Convener will present the report of the Nominating Committee to the annual meeting.
The Committee, when the officers have been elected, should arrange for an officer training session for the newly-elected officers.
The Committee should develop a prospect file, noting helpful information to pass on to future nominating committees.
No name should be presented for election unless the consent of the person has been secured.
In all cases the approach to a person in regard to taking office should be made by the Nominating Committee.
ELECTION OF OFFICERS
The retiring President, before leaving the chair, asks the meeting to name a Convener to conduct the election of officers for the ensuing year.
The Convener requests a Secretary to be named (usually the Recording Secretary) to minute the election of officers.
The Convener then calls for the report of the Nominating Committee. The Convener of the Nominating Committee presents the report and moves its reception. If and when the report is received by the meeting, the Convener of the Election of Officers asks if there are further nominations.
Nominations may be made from the floor of the Annual Meeting providing the consent of the nominee has been secured. If there are no further nominations, the Convener declares nominations closed and asks for a motion that those persons whose names have been placed in nomination be the officers for the coming year. When this motion is passed by the meeting, the Convener declares the officers elected.
If there is more than one nominee for any of the offices, it is wise to have a vote by ballot on those offices. The motion in such a case would be that all other officers as nominated be elected and a vote by ballot be taken for the office or offices for which more than one person has been nominated.
NOTE: Should the By-Laws of the group require that all voting be by ballot and there is only one nominee for each office, such a requirement is met by a request from the Convener of Elections that the acting Secretary, as a voting member, cast one ballot in favor of those persons whose names have been placed in nomination. The Convener of the Elections then declares the officers elected.
INSTALLATION SERVICE
John 13:4-15 These verses talk about a special moment when Jesus sets apart the disciples for their intended tasks just as this is a special commissioning for your newly elected officers.
LEADER (ask the officers to stand)
At this time we are setting apart those who have accepted the leadership responsibilities.
TO THE OFFICERS
Will you, the newly elected officers, endeavour to be faithful to the trust committed to you by this Society? Will you try, to the best of your ability, to know the mission work of the church and those who represent us in Christ’s mission in
Canada
and beyond, and in every way to further the cause you represent?
Realising your own weaknesses, will you rely upon God for light, wisdom and strength, seeking guidance in all your work?
Through the reading of your Bible daily, will you endeavour to find God's unfailing support?
PRAYER
Almighty God, as we have accepted the challenge of serving, we humbly ask for your support and guidance in carrying out the tasks as officers and members of this group. Make us aware of each others’ needs and encourage us as we pray, worship, study and serve in the year that is ahead. We ask all this in the name of our Lord Jesus Christ. Amen.
